Steps to follow

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Step 1

Complete the Declaration for authorization to practice the medical profession within a partnership or company, making sure that the information declared is accurate by consulting the articles of incorporation of the joint-stock company or the agreement creating the limited liability partnership.

Step 2

Obtain a copy of the written confirmation from the competent authority attesting to the existence of the partnership or joint-stock company:

  • For a newly constituted company or partnership under the Business Corporations Act, this is the certificate of incorporation (in French: certificat de constitution) issued by the Registraire des entreprises du Québec.
  • For a newly constituted company or partnership under the Canada Business Corporations Act, you must attach, in addition to the certificate of incorporation, a copy of the Certificate of Compliance issued by Industry Canada.
  • For a continuation of a partnership (in French: SENC) to a limited liability partnership (in French: SENCRL), for a company already created for purposes other than the practice of the medical profession and that has been modified to satisfy the terms and conditions of the Regulation respecting the practice of the medical profession in a partnership or joint-stock company, or for a company created under the law of another Canadian province, this will be the certificate of attestation (in French: certificat d’attestation) issued by the Registraire des entreprises du Québec. This certificate must be ordered on the Internet site of the Registraire under “Online Services”.

For a company or partnership constituted pursuant to a law of another Canadian province, you must attach, in addition to the Certificate of Attestation, a copy of any document attesting to the existence of the company or partnership issued by the province where it was constituted. 

Step 3

You must yourself contact your insurer, whether the Canadian Medical Protective Association (CMPA), a private insurer or another competent authority, to inform them that your will be practicing the medical profession within a partnership or company.  The insurer will provide a written confirmation attesting that the company or partnership has professional liability coverage pursuant to Division III of the Regulation respecting the practice of the medical profession in a partnership or joint-stock company (liability umbrella insurance). This confirmation must be sent to the Collège only in the cases mentioned in Step 5.

Step 4

Write a cheque payable to the Collège des médecins du Québec covering the fees due when the declaration is filed, i.e. $300 (taxes included) per physician member of the Collège who practices within the partnership or company. The source of the cheque doesn’t matter: it can come from the physicians concerned by the request, a company or partnership or any other third party.

Step 5

Send the following documents to the Collège, to the attention of the Secrétaire adjoint, at
Office 3500
1250, René-Lévesque Boulevard West
Montreal (Quebec) 
H3B 0G2

  1. Declaration for authorization to practice the medical profession within a partnership or company duly completed and signed (original signature is obligatory);
  2. Copy of the written confirmation from the competent authority attesting to the existence of the company or partnership (see step 2);
  3. Copy of the written confirmation attesting that the company has liability umbrella insurance only if:
    - The CMPA has determined that, according to its own criteria, the general letter is not applicable to the physician seeking to practice alone in a company.  (If the CMPA general letter is applicable, it is equivalent to the required insurance attestation and no such document has to be attached to the declaration.)
    - The partnership or company consists of several physicians who are CMPA members and practice within the partnership or company.  Each physician must provide a copy of the written confirmation obtained from the CPMA.
    - The company or partnership consists of one or more physicians who are not members of the CMPA. Each physician must provide a copy of the written confirmation he has obtained from his private insurer or other competent authority.
  4. Cheque for $300 (taxes included) from the physician who is a member of the Collège who will practice within the partnership or company (see step 4).

Last update: May 31, 2016